In today’s digital age, businesses of all sizes rely heavily on software to carry out their day-to-day operations. Microsoft 365 is one such software suite that has become an essential tool for businesses worldwide.
In this blog post, we’ll take a closer look at Microsoft 365 software for business, how it can benefit your organisation and how Deans Computer Services can support your M365 suite.
What is Microsoft 365 Software?
Microsoft 365 is a cloud-based software suite that provides a range of productivity tools for businesses. It includes applications such as Word, Excel, PowerPoint, and Outlook, among others.
In addition to the traditional Office apps, Microsoft 365 also includes cloud services such as OneDrive, SharePoint, and Teams. The purpose of the software in a businesses setting is to enhance collaboration, communication, and productivity in the workplace.
It can also be accessed from anywhere and on any device with an internet connection making it the perfect software addition to support both hybrid and remote working staff members.
What are the Benefits of Microsoft 365 for Business?
There are several benefits of integrating Microsoft 365 with your business, including:
1. Improved collaboration
Microsoft 365 makes it easy for teams to collaborate on documents and projects in real-time as multiple team members can work on the same document simultaneously, and changes are automatically saved in the cloud.
This is particularly beneficial for hybrid workers as it allows all staff members to stay up to date on changes at all times.
2. Enhanced productivity
M365 allows users access to all the necessary tools in one suite. This means employees can work more efficiently and complete tasks faster as there is now no need to work across different platforms. The suite also includes productivity features such as templates and AI-powered suggestions that can also save time.
3. Secure data storage
This software offers secure cloud storage for your files, ensuring that your data is protected from loss or theft. You can also control access to files and folders, ensuring that only authorised users can view or edit them.
In the event of data loss or theft, M365 ensures business continuity no matter the situation.
4. Scalability
Microsoft 365 can scale to meet the needs of businesses of all sizes. As your business grows, you can add more licenses and features to the suite without any disruption to your operations.
5. Cost-effectiveness
Microsoft 365 is available on a subscription basis, which means you only pay for what you use. This makes it a cost-effective solution for businesses of all sizes.
How Can Microsoft 365 Software Help Your Business?
Streamlining communication: Microsoft Teams provides a platform for team members to communicate, collaborate, and share files in real-time. This can reduce the need for emails, meetings, and phone calls, improving efficiency.
Enhancing mobility: With Microsoft 365, employees can access their work from anywhere, on any device. This can help your business to become more agile and responsive to customer needs.
Simplifying IT management: Microsoft 365 takes care of software updates and security patches automatically, reducing the workload for IT staff. It also provides a centralized management console for administrators to manage user accounts, devices, and policies.
Enabling remote work: Microsoft 365 is designed for remote work, with features such as cloud storage, online collaboration tools, and video conferencing. This can help your business to maintain productivity even when employees are working from home.
How can DCS support your M365 software?
Office Applications
As there are several suite bundles for you to choose from for your business, DCS can work with you to establish the most cost-effective choice that will best suit the needs of your business.
OneDrive / SharePoint
As we have already mentioned, SharePoint, as well as OneDrive are key modules of M365. Both will provide ample space for documents and files that require a large amount of storage and will allow you to access your documents from any device at any location with internet access.
Documents can also be shared with other users easily, rather than having multiple copies in everyone’s mailbox, ensuring the document is up to date at all times, and helps to decrease the risk of loss or theft.
Whilst working with DCS, our team can help you to set up, configure and assign appropriate permissions for files and folders.
Teams
Microsoft Teams allows users the ability to communicate with clients and colleagues via audio or video, as well as with video conferencing.
Whilst it can be used individually, Microsoft Teams can also be integrated with other Office applications, along with utilising SharePoint for storage of any documents, thus providing full collaboration features.
Our team at DCS can help to set up all of your Teams permissions and shortcuts to suit your requirements.
Backup
Backup is essential for the security of any data and to help prevent any data loss.
At DCS we use Amber Vaults cloud back up services to ensure all your data is protected all the time. Ranging from emails, Teams chats, OneDrive and SharePoint documents, there is a backup solution for all needs.
Get in touch about M365
Microsoft 365 software is a comprehensive suite of productivity tools that can benefit businesses of all sizes. It provides a range of features designed to enhance collaboration, communication, and productivity in the workplace.
With its cloud-based approach, Microsoft 365 can help your business to become more agile, secure, and cost-effective. So if you’re looking for a software suite that can transform the way you work, Microsoft 365 is definitely worth considering.
If you’d like to discuss our M365 support services in more detail with one of our team members you can fill out a contact form here or call us on 01937 541411.