Document Management Software and Imaging Systems

Deans Computer Services Plc (DCS) offers Document Logistix Document Management solutions, integrating into your accounts and CRM software. With our head office in Yorkshire  and with support staff based throughout the North in the regions of Leeds, Harrogate, Bradford, York, Huddersfield, Halifax, and Manchester, we are able to implement and support your system wherever you are in the UK.

View the latest  Document Management demo video on YouTube

Streamlining Accounts Payable

Purchase Invoice Processing

Whichever system your business employs, the key objective is for payments and goods received to correctly reflect the order. This is typically achieved by manually checking documentation. But, if your business processes 1000's of invoices, manual checking and retrieving remains unreliable and time consuming.

Payable Processes

Document Manager streamlines Accounts Payable by processing all inbound and outbound documents electronically. This enables faster order and invoice approval through online invoice presentation, and document workflows that enable users to quickly cross-reference documents to identify discrepancies and resolve disputes

Features & Benefits

• Accurate invoice document capture.
• Reduced administration requirements.
• Manual or automated content indexing.
• Cross referencing invoices with GRN / PO details for accuracy.
• Direct integration with core finance and back office solutions.
• User definable workflow for approving payments etc.
• Elimination of hard copy files and unnecessary paper chases.
• Presentation to internal / external users via web interface.
• Admissibility of data in UK courts for disputes, etc...
• Ability to comment and annotate images as required.
• Vast storage capacity and compression ability, making best use of IT infrastructure

Full Workflow and Secure Archiving Options

Streamline your business processes. Integrate all your existing document management systems with Document Manager. The Document Logistix solution ranges from bulk document scanning and imaging systems to workflow and secure archiving software.

Integration is easy. The Document Manager interface can be quickly configured to integrate with a range of Accounting Systems. It is easy to set up seamless integration between the document imaging and management system and business applications such as Payroll, Accounts Payable, HR records management, Logistics DM, engineering and manufacturing document management, Proof of Delivery, Vehicle Records and Purchase Invoice Processing. Document Manager is fully integrated with IRIS Exchequer financial software. Document Logistix Limited provides an increasing number of IRIS customers with the document management software required to deliver their compliance and audit requirements.

Scalable document management. Our document management (DM) software modules can be implemented initially in one department, with tens of users, and then seamlessly rolled out across the whole organization to support an increasing number of users in multiple locations without software changes. Document Logistix Limited provides document imaging and archiving solutions from small to large sized organizations.

You only buy what you need. The modular enterprise content management (ECM) software architecture means that any functionality that you don’t require need not be purchased. There are a number of separate business process automation modules including invoice scanning, invoice management workflow, web interfaces and eCopy MFD solutions that can be added at later stages to your core Document Logistix document management system.
 

Exchequer Users

If you require Document Management Software Yorkshire Click here for Exchequer's brochure

Go Green with Document Management

Deploying document management software dramatically reduces a business’ reliance on paper. All incoming paper mail, invoices and other documents are scanned and the digital images are archived along with your digital documents such as emails. Users can then file, search, annotate, share and process these documents without ever reverting back to physical paper.
Printing and photocopying are expensive and environmentally unfriendly processes. They have no place in the modern paperless office. Document management software cuts the amount of printing and photo-copying required to run any business. DM software enables users to view, archive, annotate and share documents with colleagues in an entirely digital format. All of the tasks users once printed or photocopied documents for are taken care of in the digital form.
By moving to a paperless office with Document Manager, you will get rid of your archive rooms and filing cabinets. That means you can cut the office space that you have to heat and provide lighting for.
It’s not just the paper you use that has an environmental impact. When you send documents around via snail mail you use envelopes. As you accumulate paper documents you use ring binders and other folders, and when you physically archive your business documents you use archive boxes. All that consumption is eliminated when you migrate your business to Document Manager.
There are so many ways that moving your business a truly paperless office environment reduces your carbon footprint.